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Interview Thank You Letter Template

Wednesday, March 13th 2024. | Templates

post interview letter template microsoft word

Following up after an interview with a thank-you letter or email is a crucial step often overlooked by job seekers. It’s a chance to reiterate your interest, highlight your qualifications, and solidify a positive impression. A well-crafted thank-you message can significantly boost your chances of landing the job.

Why Send a Thank-You Note?

Expresses Gratitude: It shows respect for the interviewer’s time and effort. It’s simply good manners.
Reinforces Interest: It reminds the employer that you are genuinely enthusiastic about the opportunity.
Highlights Key Qualifications: It allows you to subtly reiterate relevant skills and experiences discussed during the interview.
Addresses Concerns: If you feel you didn’t answer a question effectively during the interview, you can briefly clarify your response in the thank-you note.
Sets You Apart: Many candidates don’t send thank-you notes, so doing so can make you stand out from the competition.

Thank-You Letter/Email Template: Key Elements

While you should personalize each thank-you note, the following template provides a solid foundation:

Subject Line (Email): Keep it clear and concise, such as “Thank You – [Your Name] – [Job Title]”.
Greeting: Use the interviewer’s name, using “Dear Mr./Ms./Mx. [Last Name],” unless they specified a preferred form of address. If unsure, “Dear [Interviewer’s Name]” is acceptable.
Express Gratitude: Begin by thanking the interviewer for their time and the opportunity to learn more about the role and the company. Example: “Thank you so much for taking the time to speak with me yesterday about the [Job Title] position at [Company Name].”
Reiterate Interest and Highlight Qualifications: Briefly mention a specific aspect of the interview that resonated with you and connect it to your skills. Example: “I especially enjoyed learning more about [specific project/company initiative]. My experience in [relevant skill] would allow me to contribute effectively to this effort.” Be specific; avoid generic statements.
Address Concerns (Optional): If needed, briefly clarify or expand on a point from the interview. Example: “Following our discussion about [topic], I wanted to clarify that I have experience with [specific tool/method] which aligns with the requirements you mentioned.”
Reinforce Enthusiasm and Call to Action: Reiterate your strong interest in the position and express your availability for next steps. Example: “I am very enthusiastic about the opportunity to join your team and believe my skills and experience would be a valuable asset. I look forward to hearing from you soon.”
Closing: Use a professional closing, such as “Sincerely,” “Best regards,” or “Thank you again,”.
Signature: For emails, include your full name. For handwritten notes, sign your name legibly.

Tips for Success:

Send it promptly: Aim to send your thank-you note within 24 hours of the interview, especially for email. For handwritten notes, mail them immediately.
Proofread carefully: Errors in grammar or spelling can undermine your professionalism.
Personalize each note: Avoid sending generic thank-you notes. Tailor each message to the specific interviewer and the conversation you had.
Maintain a professional tone: Avoid being overly casual or familiar.
Choose the right medium: Email is generally preferred for speed and convenience. A handwritten note can be a nice touch, particularly for more formal roles or organizations, but consider mailing time.

By following these guidelines and tailoring the template to your specific situation, you can create a compelling thank-you message that leaves a lasting positive impression on the hiring manager.

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