Letter Of Reference Template
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Letter of Reference Template
A strong letter of reference can significantly impact an applicant’s chances of success. This template provides a structured framework to help you write a compelling and effective letter.
[Your Name]
[Your Title]
[Your Organization]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Recipient Name] (If known, otherwise use a title like Hiring Manager)
[Recipient Title]
[Recipient Organization]
[Recipient Address]
Salutation: Dear [Mr./Ms./Mx. Recipient’s Last Name], or To Whom It May Concern:
Introduction (Paragraph 1):
Clearly state your relationship to the applicant and the capacity in which you know them. Mention how long you’ve known the applicant and, if applicable, the specific dates of their employment or involvement with your organization. Explicitly state that you are writing a letter of recommendation and endorse the applicant for the specific position or opportunity (if known). Example: “I am writing to enthusiastically recommend [Applicant Name] for the position of [Position Name] at [Organization Name]. I had the pleasure of working with [Applicant Name] as their supervisor at [Your Organization] from [Start Date] to [End Date].”
Body Paragraphs (2-3 Paragraphs):
Focus on 2-3 key skills or qualities that make the applicant a strong candidate. Provide specific examples and anecdotes to illustrate these qualities. Quantify achievements whenever possible to demonstrate the impact of the applicant’s work. For example: “During their time at [Your Organization], [Applicant Name] consistently demonstrated exceptional problem-solving skills. On one occasion, when faced with [Specific Challenge], [Applicant Name] developed a creative solution that [Positive Outcome, e.g., saved the company $X, improved efficiency by Y%]. This showcases their ability to think critically and adapt to complex situations.” Choose examples relevant to the position or opportunity the applicant is seeking. Highlight their soft skills (communication, teamwork, leadership) as well as any technical skills relevant to the opportunity.
Concluding Paragraph:
Reiterate your strong recommendation and offer to provide further information. Provide your contact information (phone number and/or email address) and indicate your willingness to discuss the applicant’s qualifications further. Example: “In conclusion, I highly recommend [Applicant Name] without reservation. They are a talented and dedicated individual who would be a valuable asset to your organization. Please feel free to contact me if you have any further questions. I can be reached at [Your Phone Number] or [Your Email Address].”
Closing:
Sincerely,
[Your Signature] (If sending a hard copy)
[Your Typed Name]
[Your Title]
Important Considerations:
- Be Honest and Specific: Avoid generic statements. Provide concrete examples to support your claims.
- Tailor the Letter: If possible, tailor the letter to the specific position or opportunity. Ask the applicant for information about the role and their resume.
- Proofread Carefully: Ensure the letter is free of grammatical errors and typos.
- Be Prompt: Submit the letter by the requested deadline.
- Consider Your Relationship: Only write a letter if you feel you can genuinely provide a positive and supportive recommendation.
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