Letter Of Resignation Uk Template
A letter of resignation is a formal document informing your employer of your decision to leave your job. In the UK, while there’s no legally prescribed format, a well-crafted resignation letter is essential for maintaining professional relationships and ensuring a smooth departure.
Here’s a breakdown of a typical UK resignation letter template and key considerations:
1. Header:
Start with your full name and address, followed by the date. Below that, include your employer’s name and address.
Example:
Jane Doe
123 High Street
London, WC1A 1AA
16 October 2023
Acme Corp
456 Business Park
London, E14 5GH
2. Salutation:
Address your line manager or the appropriate contact person directly. “Dear Mr./Ms./Dr. [Surname]” is standard. If you have a close working relationship, “Dear [First Name]” might be acceptable, but err on the side of formality.
Example:
Dear Mr. Smith,
3. Statement of Resignation:
Clearly state that you are resigning from your position. Avoid ambiguity.
Example:
Please accept this letter as formal notification that I am resigning from my position as Marketing Manager at Acme Corp.
4. Notice Period and Last Day of Employment:
Specify the date your resignation will take effect. This should adhere to the notice period stipulated in your employment contract. Calculate the end date accurately.
Example:
My last day of employment will be 16 November 2023, which is in accordance with the one-month notice period outlined in my contract.
5. Expression of Gratitude (Optional):
While not mandatory, expressing gratitude for the opportunity to work at the company can help maintain positive relationships. Keep it concise and genuine.
Example:
I have enjoyed my time at Acme Corp and appreciate the opportunities I have been given during my employment.
6. Offer of Assistance (Optional):
Offering assistance during the transition period demonstrates professionalism. Be realistic about what you can realistically offer given your impending departure.
Example:
I am happy to assist with the handover process to ensure a smooth transition.
7. Closing:
Use a formal closing such as “Yours sincerely,” if you addressed the recipient by name. If you used “Dear Sir/Madam,” use “Yours faithfully,” although this is less common nowadays.
Example:
Yours sincerely,
8. Signature:
Sign your name above your typed full name.
Example:
(Signature)
Jane Doe
Important Considerations:
* **Contractual Obligations:** Always refer to your employment contract regarding the notice period and any other relevant stipulations. * **Constructive Feedback:** Avoid negativity or criticism in your letter. If you have concerns, address them through appropriate channels before resigning. * **Keep it Brief:** The letter should be concise and to the point. * **Positive Tone:** Maintain a professional and positive tone throughout. * **Delivery:** Ensure you deliver the letter to the appropriate person, usually your line manager or HR department. Keep a copy for your records.
By following this template and keeping these considerations in mind, you can create a professional and effective resignation letter that helps you leave your job on good terms.
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