Table Seating For Wedding
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Heather Lee is the managing editor of Minted’s lifestyle blog Julep, and a former editor for seven years. He has written for Bon Appétit, Sunset and Shape.
Table Seating For Wedding
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Helpful Tips For Planning Your Wedding Seating Chart
Jaimie Mackey was a real wedding editor from 2013 to 2015. She also worked as a luxury wedding planner and produced more than 100 exclusive weddings and events in Colorado.
Cherisse Harris is a fact checker with a focus on lifestyle, beauty and parenting. He worked in research for almost two decades.
Chose to create a seating chart for the wedding. At any sit-down dinner – including the wedding reception – assigned seating tends to make things easier. First and foremost, it ensures that each table is filled to maximum capacity. And without assigned seating, especially for tiered dinner service, things can quickly confuse staff. In fact, many venues actually host wedding receptions
Deciding on seating for your wedding guests can seem confusing at first—and trust us, we heard you. But once you get used to it, it can actually be fun! To get you both started, we’ve created the ultimate wedding seating chart planning guide. With these expert rules of thumb, you’ll (almost) figure it out in no time.
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Before you start seating guests, you should have a game plan for your tables, in general, since their size and shape will determine how many guests can sit at each table. When it comes to reception layouts and table shapes, there are usually four standard options: round, rectangular, oval and square. Different table shapes have their advantages: A rectangular table can fit a larger seating capacity into a room, and it is easier for guests to talk over. Round tables, on the other hand, are the most traditional option and give your guests more legroom.
Heading the table with your wedding party (and date, if you have room!) is a great way to acknowledge their special role and ensure you’re surrounded by your BFFs during the reception. Choosing a sweet table? Host the wedding banquet table instead. Place them with their date and another group of mutual friends. They must sit at the third best table in the room: the first is your girlfriend’s table, the second best table is for your parents, and the third closest table is for the wedding party. (Close to the dance floor, natch!)
Traditionally, all parents will share a table at the reception, together with grandparents and siblings who are not at the wedding. It gives everyone another chance to get to know each other and enjoy your special day. Although all your guests will love to be there and take part in your celebration, no one will be as excited as your parents – which is great for them to share together.
Of course, things can get complicated when you’re dealing with divorced parents (or other more complex family relationships). If there are tensions between certain key people, consider having two tables that are both close to the main table and then place one at each table. That way, no one feels uncomfortable or left out. Another option: Consider placing them on the same rectangular table, but at opposite ends (and try to make a table
Wedding Seating Chart
If you don’t know where to place your parents’ close friends, ask your mother and mother-in-law (or whoever is closest to them) to help set the table – they’ll be more than happy to join. In general, it helps to involve your parents in the mapping process. If there’s room at the family table, for example, they’re sure to have opinions about which close friend or extended family member they might want sitting at theirs. And if there will be another table of family and friends nearby, they may want to help choose those guests as well.
Once you have decided who is coming, the first step is to start grouping guests by how you know them, such as family members, friends from high school, friends from college, friends from work, etc. to group, but that will begin to form a picture of who already knows and hangs out with each other. In addition to grouping guests based on how you know them, you can also consider a guest’s age, interests and background. Try to put everyone at ease by offering a mix of familiar faces and new faces at each table. And, of course, be careful: Avoid sitting with people who have a history they’d like to forget.
If you have several children as guests at your wedding, one strategy is to put them together at a separate children’s table, where you can even have fun activities and/or crafts to keep them busy. And although it’s tempting to put the baby in a corner, try not to put down the child’s table
Away from where his parents sat. Younger children may feel anxious when they look around and see their parents nowhere (and vice versa). On the other hand, if your flower girl and ring bearer are the only children present, place them with their parents.
Wedding Seating Chart Mirror Cling
If you feel like pitting your old colleague against your cousin, you can take the opportunity to put them next to each other. But resist the urge to set up separate “single” tables, which could embarrass your guests. Also, don’t seat your unmarried friends at a table full of married couples. Use your best judgment and try to be sensitive to a guest’s feelings.
It’s easy to get caught up in who’s sitting where, but don’t forget to give your VIPs the best seats in the house so they can clearly see all the action and jump into the celebration. Also, older guests may want to be a little further away from the band (and not near the speaker). Guests in wheelchairs or those with more mobility should sit at a table closer to one of the edges of the room or closer to the dance floor, so they have plenty of room to maneuver as needed.
Place younger guests who will be dancing the night away near the band or DJ so they have easy access to the dance floor.
Websites including WeddingWire, AllSeated and Wedding Mapper make it very easy to design seating maps online. As an added bonus, these sites have a drag ‘n’ drop seating option, which makes up for it
Seating Charts — Trilogy Event Design
Easy to arrange (and rearrange) to your heart’s content. You can also customize templates and try different table options. AllSeated even has an extensive library of dimensions for actual seats; if yours is included, you can select it and the dimensions will be filled in automatically. In addition to customizing table and chair layouts, you can add other space-consuming arrangements—such as a bar location or extra seating—to really get a sense of how the space will flow.
For couples who prefer to create a tactile seating table for their wedding, you can use one or more poster boards to create a physical layout that you can play around with until you find the right mix. Once you’ve decided on the type of desk you want and where to place it, based on the dimensions of your room, sketch it out on a poster. To save on a lot of repetition, keep things tidy by writing each guest’s name on a Post-It and then just pop (and drop) the guest into another seating area. Another option: a large whiteboard and dry erase markers.
If you still don’t have an assigned master seating plan, why not consider assigning tables – no designated chairs – instead? This way, your wedding guests will still have some direction, but can also make their own choices, and no one will be fighting over seats while you’re creating a grand entrance. Just as you would with an assigned table for wedding seating, think about who you want to group together to make sure everyone has someone to talk to and will have a good time. If you give up your assigned seat
If you plan to eat seated, assigning a table instead of a specific chair may not be the best option. Venues often require formal dining cards to subtly indicate which guest will receive which meal.
Handmade Wedding Seating Plan
When it comes to actually telling your guests where to sit, the goal of wedding place cards or place cards is to find the sweet spot between creativity and ease of use. The marker or envelope cards are the most traditional and can be set up in a number of ways depending on the type of table you are working with. Table task markers and charts can also work well. Arrange guest names in alphabetical order (vs. grouped by
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